Student Managers in the Library: Library Manager Resources

For opening the library, follow this checklist:

1. Walk through the library, turn on the lights at the top of the spiral stairway, in the stacks, and throughout the lower level.  Turn on the panel of lights located to the right of the main entrance, between Phil and Katrina's offices -- this panel turns on the main floor lights - active and quiet sides.

2. As you walk through the library, pick up any books or periodicals found lying around and bring to the circulation desk for check-in as a non-loan return item. Collect and dispost of any trash or recycling.

3. Make sure that the printer station is stocked with paper, staples, and that the printer is working. Let a supervisor know if the printer need of ink or if it is jammed.

4. If you notice anything that needs attention, for example, a mess that requires housekeeping, please let the supervisor know immediately.

For closing the library, follow these steps:

1. 15-20 minutes before closing: Straighten the circulation desk area. Then, walk through the main floor, stacks, and lower floor of the library. Let patrons know what time the library closes, and make sure that they have left the different sections of the library before you turn off the lights in that area.

As you walk around the library, dispose of trash/recycling, and collect any books or periodicals left out. Bring the books to the circulation desk and check them in as "non-loan return" items. Make sure that windows are closed and locked, especially on the lower level.

If you notice anything that will need attention the next day, for example, a mess that requires housekeeping, please email the morning supervisor. If you notice anything that needs immediate attention, for example, a leak, please call DPS at 8118.

2. 5-10 minutes before closing: Make sure all patrons are leaving/have left. Turn off all lights in the stacks, and in the spiral stairwell leading to lower level. Turn off all lights in the lower level, including ACE, Writing Center, Computer Lab, Testing Room, Active Learning Classroom and BCTE.  Double check that windows are closed and locked in the ACE, basement stacks, classrooms, and any other ground level area. Make sure that the restrooms are empty on both levels.

Note - There are labeled safety lights that stay on all the time.

3. At closing time: Shut the doors to the cafe/Admissions area.

4. Confirm visually and with fellow workers that all patrons have left the library.

5. Turn off the main panel of lights to the right of the main entrance, between Phil and Katrina's offices (this turns off circulation, reference area, and quiet side lights). Turn off the decorative light behind the circulation desk counter.

6. Call DPS to let them know you are closing. Lock the outer set of doors on your way out and leave together.

When there are two students at the circ desk, ask one student to work on one of the following maintenance tasks. Be fair and balanced in the amount or work and time alloted to each student so that no one feels the work is put solely upon him alone. As a general rule, 30 minutes of one activity is enough time away from the desk for most student workers.

• Fill scratch paper bins near reference computers. 
• Refill printers with paper - main floor and computer lab; make sure they are working properly & aren't in need of ink or jammed.
• Check and refill as needed: staplers and tape dispensers at circ and ref desks.
• Collect books left lying out. Scan them as "non loan return" item.
• Clean the circ desk area. 
• Clean whiteboards (located throughout the library)
• Pick up paper and trash left lying around, recylce as appropriate. 
• Straighten furniture and tidy up both floors of the library.
• Shelf read, as assigned
• Shelve books by floor or location:

A - HC, basement
HD - PQ3999, 1st fl.
PQ4000 - Z, 2nd fl.